Minutes of the March 11, 2014 meeting

The Lands of the President Condominium Three, Inc.

Meeting of the Board of Directors 

March 11, 2014 at 3:00pm

Meeting was called to order at 3:00 pm by Richard Krain 

In attendance: Richard Krain, Walter Sag, Adele Espo, Ellen Daniel, Serita Kleinman, Bonnie Cordle, Robert Ross, and David Stone.  Absent: Dr. Leopold.  A quorum was present.

1. Reading and approval of previous minutes was waived as last meeting was November 6, 2013.  Motion made by Walter Sag, 2^nd Robert Ross

2. Treasurer’s Report:  Approved as read.  

3. President’s Report:

Richard Krain covered the following:

1. An update of our Cooling Tower situation (explained in his letter to all Lincoln Tower owners)

Mr. Ben Ellis of Ellis & Gritter Consulting Engineers, Inc. gave a detailed description of the deteriorating condition of our cooling tower.  The fact that it has outlived its usefulness, 22 plus years and needs to be replaced.

• We will be bringing in several contractors (4) to make bids on the replacement material used, construction, installation and timing for completion as well as pricing for the total installation.
• Mr. Ellis will make sure that all proposals are equal with code compliancy.
• Florida Law requires that a professional engineer be involved.
• He also proposed that it would be wise to replace the air-handler unit at the same time, as it possibly only has a 5 year life cycle left.  We would be able to save the large expense of renting a crane twice for installations.
• Timetable for completion:

1. Two to three weeks to collect bids from the contractors
2. Two days to summarize bids
3. Select contractor
4. Attorney approval of bids
5. Roughly 6-8 weeks approval time before work can begin

• The 4 contractors our engineer has selected are:

1. Farmer and Irwin
2. Intergrated Building Technologies
3. Debonaire
4. Hill York

The bids will be done on a spread sheet comparing apples to apples and will include options for stainless steel or fiberglass, as well as with or without an air handler replacement.

There will be an estimated 4 day shutdown with no a/c in our building, as work begins.

The estimate for the entire process will be 90 days if there are no glitches.

Mr. Ellis will be advising the Board all along the way.

1. Update on our elevators:

• Recently inspected and passed safety tests
• Florida law requires the fire code for elevators to come down to the ground floor in the event of a fire.
• This must be done by 2015.
• We need to start planning for this now.
• Our elevator consultant will start to draw up specs immediately.

1. Leased units & delinquent units:

We currently have 12 leased units in the building, down from 20 units.  Strategy seems to be working.

Delinquent units were discussed in the Treasurer’s Report.

1. PWA:

We asked when “dog house” eye sore will be removed.  No solution as yet.

1. Comcast Contract:

Currently in hands of our lawyers.

6. Managers Report: 

   Waived – See attached

7. Old Business:

    a. Non-smoking and hallway renovations.

       A mailing is being finalized to be sent out to all unit owners for their vote.

       A comment was made on hallway renovations to check if the utility doors for each   apartment need a door sweep.

  b. Emotional support animal rules:

      In the hands of our lawyers for any exceptions needed.

8. New Business:

     a. Adele Espo brought up concern about the units that are unattended and how should we handle them.  We need a proposal on how to address.

9. Adjournment motion made by Bonnie Cordle, 2^nd by Serita Kleinman

Respectfully submitted

Ellen Daniel - Secretary